How to Manage Employees Remotely

With a huge number of companies transitioning into a virtual working environment for employees working from home, managing personnel has become a top priority for many. Knowing how to deal with employees remotely to encourage fairness, productivity and performance is extremely important, so in this guide we’ll be getting to grips with some of the most effective ways to do just that.

In a recent article from Forbes, it was revealed that an incredibly high 97% of employees that currently work from home do not wish to return to their offices on a full-time basis. To put that into perspective – that’s literally millions of professionals across the globe wanting to work from home well into the future.

As you might imagine, that can place employers between a rock and a hard place, with the majority encouraging flexibility and all wanting their staff to perform to maximum capacity. Without further ado, let’s take a closer look at some of the most effective ways to manage employees remotely.

Consider Using an App to Streamline the Workflow

There is a multitude of remote working apps available; some of which offer all in one solutions to businesses, while others focus on specific activities (such as communication, or submitting work). The best thing to do is to decide on the right types of online systems to benefit your business and then begin implementing them in a careful, considerate manner.

These two words (careful and considerate) are worth prioritising when it comes to your employees. There aren’t many people that will enjoy having their privacy exposed and even fewer that will be willing to sacrifice their security for the sake of employment, so only ever use apps that are trusted and verified.

For example, if communication, file transfer and employee engagement are important to you, Slack for Android could be the way to go. There are also desktop applications for these types of apps, too. On the other hand, if you’d like to keep track of what your employee is doing, then a screen monitoring app like Kickidler may be better suited– a screen monitoring and recording app that tracks activities and screen time.

Compile Data and Provide Feedback

Professionally monitoring activities and productivity is one thing, but unless you’re keeping track of data, you could be missing out on the opportunity to reduce waste, enhance performance and improve how your business operates. Plenty of apps offer data compilation features, including Teramind (which comes with a free trial), or Controlio if you’d prefer cloud-based functionality.

There’s also the old-fashioned method of simply recording data on paper for physical compilations.

Once you have your data to hand, you’ll be in a much better position to see if:
1. Your employee is performing as expected
2. Time is being spent efficiently
3. Productivity is being prioritised

Remember that Satisfied Employees are more Productive

As you can see, there are many tools to facilitate remote work, but there is one more thing to keep in mind that can make all the difference – employee satisfaction and motivation.

Providing employees with a degree of autonomy in terms of their working conditions, as well as giving them space for independent work keeps them motivated. Furthermore, job satisfaction effectively translates into employee productivity, which makes remote work an excellent way to increase the overall efficiency in nearly any business.

This is always worth remembering before forcing severe restrictions in favour of helpful applications that can benefit all involved. Streamlining the way that business functions to maximise productivity and performance in keeping with privacy and data protection laws that benefit your employee should always be a priority.

5 Tips on How to Work from Home More Efficiently

With more than 85% of managers expecting working from home to become a normality by the end of 2021, is it any wonder why more and more employees are taking the leap? For plenty, this ‘new normal’ is a blessing, but for others, it can be a tricky scenario to have to adjust to. With our 5 tips on how to work from home more efficiently, we’re sure you’ll soon be far more productive than ever imagined.

 

According to a recent survey from FindStack, it’s become apparent that a huge percentage of office employees would rather have a virtual working environment. 74% stated that they’d be more likely to stay with a company that allows home-working options, whilst a whopping 77% claimed to be more productive when working from their own environment.

But what about those of us that struggle to perform when outside of the office? As big as those percentages sound, there are still plenty that find it difficult to accommodate their workload, whilst remaining productive. The good news is that we have a selection of helpful tips to ensure that you stay active and efficient whether you’re working from bed, your living room, or a dedicated space away from the workplace.

1. Your Mental Health is Important

We’ve all been there before, dealing with tight deadlines, having to avoid confrontation with a difficult supervisor, or struggling to get in the right mood for the work ahead. Your mental health is important and properly preparing for your day on a psychological level can make a lot of difference. Before work, why not set aside 15 to 30 minutes to either meditate, unwind with a warm beverage, or practice a little deep breathing? You could also spend some time playing with your desktop applications before getting started, to loosen up and prepare to use them professionally.

2. Be Disciplined

Human beings work far more effectively when we have schedules to stick to – fact. The flexibility of working from home means that you get to define your working day, so why not structure your tasks in a way that suits your activities? For example, if you know that you’ll need a short break every hour, account for that. If you prefer working for several hours and then have a slightly longer break, where’s the harm? Discipline yourself with a flexible yet structured workday, and you’ll soon be breezing through any online systems and apps like it’s second nature.

3. Fresh Hygiene Can Work Wonders

Most of us will have been there – trying to ignore sweat dripping from our eyebrows, putting off a shower until we really have to, or even skipping brushing our teeth in favour of a Zoom call. Extensive studies have taken place that show how important hygiene can be to emotional health: the happier you are, the more productive you can be. Even a quick face cleanse with a wet wipe can invigorate the senses and leave you feeling fresh, so never overlook the importance of staying clean.

4. Know Your Limits

Sometimes, working from home is made all the more challenging because of moods, emotions, or simply waking up on the wrong side of the bed. We all have our limits and after spending a night staring at a computer, you might wake up the next morning feeling a little less than ready for work.

Rather than pushing through this, step back. Psychologists will always recommend taking time to reset your mind instead of forcing productivity and when this happens, consider a brief break.

5. Focus on the Positives

Do you know how fortunate you are to be able to work from home? No more expensive commutes, the kettle will typically be a short distance away and possibly best of all – you can work in your pyjamas. There are so many positives to working from home that is easy to overlook, but reminding yourself of these all in one solutions from time to time might help to keep you focused on just how fortunate you are.

Keeping Productive While Working Remotely

When it comes to staff working from home, productivity and performance are two priorities for many employers. No matter the size of your business, you’ll undoubtedly want to get the most out of your working day – and what better way to understand how to do this than by preparing yourself (and your employees) to maximise their output from the comfort of their own home?

 

Almost every second employee works remotely

If there’s one activity that’s seen a huge increase in demand since Covid-19 reared its ugly head, it’s remote working. According to a recent survey by Statista, only 17% of people in the United States worked from home for more than 5 days per week, pre-Covid.

And since the Coronavirus was termed a global pandemic? Well, this number has almost tripled, with just under 45% now working from home and more individuals keen to do so in the future. With Europe, Asia, Australia and Africa following suit, it’s been estimated that well over a billion people could be working from home by the end of 2021.

Although this option has made life easier for countless professionals across the globe with access to the same online systems and networks as they’d have at work; one hurdle that employers are finding is just how to keep their staff productive and enthusiastic. As beneficial as being at home can be when considering the safety in the fight against the Coronavirus, being outside of the office can certainly lead to a slump in performance.

What Makes a Good Work Environment?

Generally speaking, a physical work environment should cater to an employee and their requirements. Desktop applications will typically be fluid and functional in an office, ensuring easy access for staff, with many employers offering all in one solutions to those in need of closer networking across different departments and branches. The better the connectivity, the higher the chances of efficiency and performance.

How is This Situation Exacerbated by Home Working?

At home, not everyone will have a dedicated office. Those that do will still find the comforts of home just beyond their sofa or desk and as a result, concentration can be reduced. Fortunately, there are ways for employers to moderate these concerns by promoting a more well-rounded virtual working environment.

Useful tools for remote work

There’s a multitude of applications that can be installed that offer a variety of features to both employers and their personnel, including the option to:

🟠Track time spent working, which can be done using apps such as Harvest or Timecamp, as this software makes it easy to digitally ‘clock in’ to a workplace with minimal fuss and no risk of tampering.

🟠Record screenshots of monitors, which is ideal when using software such as WebWork – a program that allows a timer to be set to capture a view of an employee’s screen to ensure they are working as intended.

🟠Connect workmates via third-party tools, including Slack, Twist, or Microsoft Teams; all of which allow admins to be assigned, members to be added, chatting to take place and many more features to create a digital workplace instead of a physical one.

One of the most appealing things about setting up a work-from-home environment for a business is the ability to pick and choose which applications are paired with specific pieces of software. Let’s imagine for a moment that you love the idea of talking face to face. In this scenario, Zoom could be the answer. When it comes to planning projects and communicating textually however, apps like Slack or Microsoft Teams can help to keep everyone involved seamlessly. With apps like Zoom, Mylio, Slack and other performance-related pieces of software available; it’s now easier than ever to enjoy the opportunity to work from home, without productivity suffering in the process.

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